MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, August
18, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Holmes District
Accountant
Troy
Lyn District
Engineer
Rick
Olson Globaltech
Jan
Zilmer Human
Resources
Ed
Stover Water
Department
David
McIntosh Wastewater
Department
Tim
Martin Wastewater
Department
Randy
Frederick Drainage
Steve
Seigfried Field
Superintendent
John
McKune Consultant
Glen
Hanks Glen
Hanks Consulting Engineers
The
following is a summary of the minutes and actions taken during the August 18,
2014 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the July 21, 2014 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the July 21,
2014 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the July 21, 2014 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There
not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Fence
Encroachment at 1462 NW 97th Terrace
The Board
reviewed a request for a fence to encroach into District property.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the Board approved an encroachment of six feet
into District property for the installation of a fence on 1462 NW 97th
Terrace and the District Attorney was directed to draft an encroachment
agreement.
FIFTH ORDER OF BUSINESS Public Hearing to
Consider the Water and Sewer Budget for Fiscal Year 2015, Resolution 2014-11
Mr. Shank opened the public
hearing. There being no comments from
the public,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the public hearing was closed.
The Board reviewed the proposed
budget and the following was discussed:
·
Mr. Holland questioned
if there is a line item budgeted for special awards. Ms. Holmes responded there is not.
·
Mr. Shank questioned
the $1.4 Million decrease in revenue.
Mr. Daly explained it was under renewal
and replacement. $1.4 Million was
budgeted for Fiscal Year 2014 because of the meter replacement program.
·
Mr. Holland asked if
there can be a line item for special awards.
He noted there is a miscellaneous line
item. Ms. Holmes explained the
miscellaneous budget represents five or six small expenditure accounts. They do not list out the expenditures. She also stated it is not usual for a
government entity to have a special awards category. Mr. Capko stated there are severe limitations
on awards. The General Auditor mentioned
it in their report on SWCD.
·
Mr. Shank noted the
expenses budgeted under plant operations for Fiscal Year 2015 are $1 Million more
than the projected amount for Fiscal Year 2014.
Mr. Daly stated the Capital Outlay
increase includes $330,000 for the new acid tank.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2014-11, adopting the water and sewer
budget for Fiscal Year 2015, was adopted.
SIXTH ORDER OF BUSINESS Consideration of
Permit for Building Extension at Our Lady of Health Catholic Church
Mr. Hanks reviewed the permit application. He suspects the site does not provide water
quality treatment. He identified a
number of deficiencies in the calculations and water quality treatment. He recommends the Board not take action on
this request until the list of deficiencies outlined is addressed by the
applicant.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the permit application was tabled.
SEVENTH ORDER OF BUSINESS Discussion of Permit
Criteria Manual
The
following was discussed:
·
Mr. Cassel explained in
recent reviews of applications for permits it was discovered the current Permit
Criteria Manual contains criteria for open vacant land as the District was in
its original form. It needs to be
updated for redevelopment and to keep up with changes in SFWMD parameters.
·
Mr. Mena wants to make
sure updated criteria do not discourage small businesses from the District.
·
Mr. Hanks submitted a
proposal to update the Permit Criteria Manual in a multipart approach:
research, interim criteria for redevelopment or expansion of existing sites,
and revisions/update of manual.
·
Mr. Shank would like
the fees to be outlined consistently for each part with the hourly rate and not
to exceed price.
EIGHTH ORDER OF BUSINESS Consideration of
Resolution 2014-12 Changing Permit Fees
Mr. Cassel reviewed Resolution
2014-12 amending the District’s permit fee to cover the costs of engineering reviews. The proposed amendments to the fee schedule
are as follows:
·
Permit application fee
will be $500. Residential applications
will remain at $350.
·
A trash bond of $2,500
will continue to be required for all permits.
·
The direct cost to the
District for all engineering reviews will be paid by the applicant prior to the
issuance of the permit.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Resolution 2014-12, amending the District’s
permit fees, was adopted.
NINTH ORDER OF BUSINESS Consideration of Work
Authorization #84.1 with a Reduction of $6,908.62
This work authorization is a
closeout with a reduction of $6,908.62.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #84.1 with a reduction of
$6,908.62 was approved.
TENTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
Mr. Cassel reported they
are negotiating wording of one sentence in the settlement agreement with CH2M
Hill before it is finalized and executed.
B. Engineer
– Troy Lyn (Report Included)
Mr. Lyn and Mr. Olson reviewed
the Project Status Report, a copy of which is attached hereto and made a part
of the public record.
·
Staff contracted Layne
to rehabilitate Well #6.
·
The cutting of the
wellhead wall will be done tomorrow.
·
The building permit
application with the City of Coral Springs for the above ground fuel tank went
from May 19 to August 1, 2014 when the permit was received. The first step of the project is installation
of a concrete pad, which is expected to begin tomorrow.
·
Mr. Mena expressed
frustration they did not contact him when they were having issues with the City
of Coral Springs.
·
Mr. Holland stated they
should not have to go through him every time there is an issue with the City to
get things done.
·
They met with Eagle
Trace to discuss implementation of the final design for the canal bank
stabilization project on their property.
The project is being delayed because there is not enough time to
complete the work prior to the Golf Club’s busy season. Five sites have been identified and a user
hold harmless agreement with Eagle Trace is being worked on. They will come back to the Board with a work
authorization to proceed in October where they will have a contractor lined up
to begin work on sites #3, #4 and #5 in January. Preliminary work will begin prior to
that.
·
Mr. Holland expressed
frustration over the delay.
·
There was discussion
regarding grants. Mr. Olson will look
into it and report back to the Board.
·
Evaluation of the Acid
System is complete. The final TM was
submitted to staff.
C. Department Reports
·
Operations
– Dan Daly
Ø
Utility
Billing Work Orders
The above item is for informational
purposes only. Mr. Daly reported the old
IBM AS-400 server needs to be declared as surplus equipment in order for it to
be noticed and sold.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the old AS-400 server was declared as surplus
equipment.
·
Water –
Ed Stover
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Sewer –
Tim Martin
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Randy Frederick
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Field –
Stephen Seigfried
A copy of the Field
Report and Water Breaks Report was included in the agenda package and is
attached hereto as part of the public record.
·
Human
Resources – Jan Zilmer
Mr. Zilmer reported
department managers will be working on their employee evaluations and
submitting them for review. There will
also be pneumonia and flu vaccinations onsite next week.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the department reports were accepted.
D. Attorney
Mr. Capko reported a
draft was prepared of a temporary construction easement agreement with Eagle
Trace. It will be sent to them in
advance of when the project is scheduled to start.
ELEVENTH ORDER OF BUSINESS Approval of Financial
Statements for July 2014
The
Board reviewed the financials.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the financials were approved.
TWELFTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Holland commented
on the great job being done by staff.
·
Mr. Shank agreed and
thanked staff. He mentioned a picnic
will be planned for the fall.
THIRTEENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President